How to get things done GTD

Taking a day out

Posted February 21, 2006 — 15 Comments

Many people forget how routine their lives are. While this is especially true for those, like me, who have a regular 9-5 job, freelancers often get into their own routines, even while being less constrained by hours and location.

Doing the same thing over, day after day, contributes to creative blocks. Some might work through these blocks temporarily (by visiting sites such as this one), but it neglects the root cause of what got them into the block in the first place: routine.

Popularity: 93%

Posted in Motivation — 15 Comments

Shower Twice A Day

Posted February 14, 2006 — 40 Comments

by Josh

So a couple of weeks ago I posed the question asking when (or if) you showered. The response was absolutely stellar with over 130 responses. So huge thanks for that.

Here are the results:
54% of you shower in the morning
24% of you shower in both the morning and evening
22% of you shower only in the evening

Now for my answer.

I shower twice a day. I shower at night immediately before I go to bed and in the morning soon after I wake up. Why? It ultimately goes back to getting a good nights rest.

I didn’t start showering in the evening until I wrote the first post about this, but I’ve been doing it since then and can’t believe I hadn’t started sooner.

It perviously took me 30 minutes to an hour to go to sleep every single night for as long as I can remember. Since showering at night, I’m out of it within a matter of minutes.

Like others who shower at night, I find it helps totally relax me. I turn the water on as hot as I can bear it and just stand there for about 10 minutes. I’ll then do a fairly quick bathe and from there go directly to bed. It usually helps to get your hair as dry as you can with a towel, but a little dampness will help you feel refreshed when you lie down.

So my suggestion? Shower at night right before you go to bed and shower again when you wake up. Try if for atleast one week. If you don’t get to sleep faster and sleep better…you can kick me in the shins.

Popularity: 100%

Posted in Methodologies, Philosophy — 40 Comments

Achieving Effectiveness

Posted February 7, 2006 — 15 Comments

by Jeffrey W. Cox

It is hard, but it is possible to be close to 100% effective in all areas of your life. Being 100% (let’s call it 95%—no one is perfect, so they say) effective can be done by focusing on one area at a time – usually by concentrating on one “project” at a time. In addition, you do it by only concentrating on one task at a time on each project. Finally, the whole time you have to work hard at staying motivated – a challenge in itself.

It Is Hard

In today’s world of fast personal computers, stable operating systems, and fast information delivery (Blogs, The Web, E-mails, IM), people feel like and are forced to attempt to multi-task just like those fast personal computers. Last year, Bill Gates wrote the following in his Executive E-Mail column:

A recent study showed that 56 percent of workers are overwhelmed by multiple simultaneous projects and interrupted too often; one-third say that multi-tasking and distractions are keeping them from stepping back to process and reflect on the work they’re doing. In the United Kingdom, it’s estimated that stress accounts for nearly one-third of absenteeism and sick leave.
(Source: http://www.microsoft.com/mscorp/execmail/2005/05-19newworldofwork.asp)

That stress factor shows that multitasking like that is not how our brains work, or should be asked to work. (Side note: I am not a psychology major, nor have I studied such. This is strictly a personal opinion I am expressing.)

But It Can Be Done

Awhile back, I had a conversation with a good friend of mine. He said “It is so hard to be 100%effective in all areas of my life at once. It is easy to get one or two areas working well at any given time, but not ALL at the same time.” I reminded him that one of our favorite motivational speakers, Joel Weldon, coaches us to “just keep improving everyday.” Also, I was about to write “Do you want us to rip your proverbial engine open and install a cam to make all the cylinders fire in 100% perfect timing?” when I realized that maybe that is the “improving” we can work on – getting our “timing” right. You do not have to be 100% perfect in all areas of your life at that one particular moment. You just need to focus on, as David Allen says, the "next action," or in other words the very next step, and only the next step, you can take on the project. Then, when that next action is completed, fire “cylinder number 2” and move on to the next action (or switch to another project if it has a higher priority). Using this focused mentality will let you stay 100% (well, again, let’s say 95%) effective in all areas of your life, but, it takes motivation.

Staying Motivated

You have to stay motivated to be effective. It is hard; we all know that. Sometimes all of your work is overwhelming. Sometimes it is all just very boring. However, you have to just suck it up and stay on track. One way to do this is to remind yourself why you are staying motivated.
Tom Peters provided a good example of this in his blog awhile back:

This may be day 45 and mile 76,000 for me, but for the Client it is D-Day for an Important Event (often their year’s #1 event, for God’s sake); hence my exhaustion and accompanying short temper must be thrust aside … and downright cheeriness and spirited engagement must become the invariant orders of the day. Besides, such cheeriness, even if feigned, cheers me up first and foremost!
(Source: http://www.tompeters.com/entries.php?note=008294.php)

Another quote I personally use is one from Will Smith in the movie Hitch“Wake up every day, as if it was on purpose!” Saying this to myself after clicking “Ok” to the alarm from my Palm usually is the difference between getting up and snoozing five more times!

“You Can Do It!”

Like that goofy guy on the Geico Car Insurance commercials says, “You can do it!!” (Who is that guy anyway?) It is hard, but, effectiveness is achievable – even though it feels out of reach as you pop open that To Do list and stare at an average of 150 items. It just takes constant work and some self-motivation. In the end, however, the feeling of being that effective is oh so worth it.

About Jeffrey W. Cox

Jeffrey Cox is an entrepreneur who lives in Phoenix Arizona, his adopted home state. He has been a recognized and successful IT consultant for over 20 years. Last year, he made a shift to focus on his passion, personal productivity and organization, by starting Foresight. Foresight is a company with a mission to help people get their To Do lists done by being more successful with their lists, projects and goals. You can sign up today for his insightful newsletter as well as stay informed about Foresight’s forth-coming product launch – an add-in for Microsoft Outlook that will truly let you focus on getting the right things done.

Jeffrey can be contacted at jeffrey@FixYourToDoList.com and blogs at
http://www.FixYourToDoList.com/blog

Start your own business. Incorporation services. Nevada, Florida, Texas or any U.S. State.

Popularity: 51%

Posted in Methodologies — 15 Comments